When you set a rule, it applies to all emails meeting certain conditions. Setting rules to automate incoming mail organization Rules are among Outlook’s most useful features-they reduce manual labor and can significantly streamline your correspondence if you implement them properly. When someone sends an email to the thread, it will automatically go to the Deleted folder instead of your inbox. The only exception is the Sent folder, from which you’d have to delete the correspondence manually. Right-click the correspondence you want to removeĪll messages from the selected thread will disappear from your inbox and folders you have put them in.Whatever the case, you can use the Ignore feature to stop receiving emails from specific threads. This is useful if you’re CC’d on a project you don’t work on anymore or involved in a group conversation you want to leave. Ignoring future emails from unnecessary threads Outlook lets you opt out of threads you no longer need to participate in. You can use both options in conjunction to fine-tune your inbox organization and store messages more neatly. Note that these features are separate, so categorizing an email doesn’t move it to a specific folder. There has been quite some confusion around Outlook categories vs. Source: Outlook screenshot Categories will remain color-coded, but you can change their name and choose the color for each label. You will see the default list of colored categories, so click Manage categories to edit them.Select the email you want to categorize.Luckily, you can create custom categories and edit the existing ones by taking the following steps: Categories are color-coded by default, which may not be particularly useful because you need to remember which color represents each category you need. Using Outlook labels to categorize mail Outlook’s labels- also referred to as categories-let you give each email an attribute that sorts it beyond folders. If you don’t want to create such a hierarchy, you can use another useful feature-labels. For instance, your Work folder can be broken down into subfolders like Clients, Projects, Invoices, etc. Outlook also lets you create subfolders for further organization. Choose the folder you want to move the email to.Click Move to a different folder at the bottom of the drop-down menu to see all your folders You will see recently used folders, so your new one may not appear immediately.Click the Move to button above the inbox.Source: Outlook screenshot To move an email to a folder, you can do the following:
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